Most lab billing is retyping: the case is already in the system, then someone keys it into an invoice, a statement and QuickBooks. SimpleLabOS builds the invoice from the case itself.
Dental lab billing software turns finished cases into invoices, keeps track of what each doctor's office owes, and collects payment. In SimpleLabOS, shipping a case creates a draft invoice priced from that doctor's price list; at month end every office gets one statement of its open invoices; doctors can pay by card online or keep a card on file; and the invoices export to QuickBooks or Xero for your accountant.
Five steps from the bench to the bank, with no case typed twice.
When a case is marked Shipped, a draft invoice is created for it automatically, with the case's line items on it.
Each line is priced from your catalog, using that doctor's own price where one is set, including quantity tiers and material upcharges.
Drafts wait for you. Check them, adjust anything unusual, and send. The invoice email carries a Pay now link.
At month end, generate a statement of account for every office in one pass, as one combined PDF or one per doctor, and email each to the office's billing address.
Doctors pay online; you are notified when a payment lands and the invoice is marked paid. Export the month to QuickBooks or Xero for your accountant.
Where lab billing usually leaks time and money, and what changes.
Month end means retyping every shipped case into invoices
Every shipped case already has a draft invoice waiting for review
Each office pays a different price and someone has to remember it
Per-doctor prices are applied to the invoice automatically
Checks arrive weeks late and nobody knows what is still open
Pay-online links, cards on file, and a clear sent / paid / overdue view
The accountant re-enters everything into QuickBooks
Export invoices as a QuickBooks (.iif) or Xero (CSV) import file
Built around how labs actually bill offices: per case, per doctor, per month.
One draft invoice per shipped case, carrying its line items. Nothing goes out until you send it, so there is still room to adjust.
One catalog of your products and services, with a custom price for any doctor, quantity tiers and material upcharges. Import prices from Excel instead of typing them.
A monthly statement for every doctor's office listing its open invoices, sent to a separate accounts email when the office has one.
Doctors pay an invoice by card from a link, no login needed, or by US bank transfer. Money goes to your lab's own Stripe account.
An office can keep a card on file and authorise charges. The card is then charged when the case ships, and a failed charge emails the office a link to pay.
Export a date range of invoices as a QuickBooks Desktop .iif file, a Xero CSV, or a plain CSV. The export remembers what was already exported so nothing is imported twice.
Software that turns finished lab cases into invoices, tracks what each dental office owes, and collects payment. Good lab billing software prices each case from the doctor's own price list, sends monthly statements, and hands the numbers to your accounting package instead of making you retype them.
No. SimpleLabOS does the lab side: invoices from cases, statements and payment collection. Your books stay in QuickBooks or Xero, and you export invoices to them as an import file.
Yes. Set a price for any product for a specific doctor and it is used automatically on that doctor's invoices; everyone else gets your standard price. Quantity tiers and material upcharges work the same way.
By card through the Pay now link on the invoice email, without creating an account, or by bank transfer in the US. Offices can also keep a card on file for AutoPay. Payments go to your lab's own Stripe account, and a card surcharge can be passed on only where local rules allow it.
Yes. Invoicing, monthly statements, online payments and accounting export are part of every plan, starting at 29/month, with a free 14-day trial.
Let shipped cases become invoices, send statements in one pass, and get paid online. Start your free 14-day trial.
Start Free Trial — Cancel Anytime