Dental Lab Guru is a solid, low-priced plan. SimpleLabOS is worth a look if you also want doctors to pay by card, your invoices in QuickBooks or Xero, and a production board where a barcode scan moves the case along.
Dental Lab Guru sells one plan with unlimited cases. Our Starter includes 150 cases a month and Standard 500, so a busy lab should compare against Standard or Pro. Its prices are as published on dentallabguru.com, checked 2026-09-30.
| Feature | SimpleLabOS | Dental Lab Guru |
|---|---|---|
| Pricing | $29/mo, $69/mo or $149/mo by plan | $59/mo or $449 a year, one plan |
| Cases | 150 (Starter), 500 (Standard), unlimited (Pro) | Unlimited |
| Free Trial | 14 days, card required to start | 14 days, no payment method required |
| Doctor Portal | All plans | Included |
| Mobile QR Scanning | All plans | Included |
| Online Card Payments and AutoPay | Stripe payments on every plan, saved-card AutoPay (US & Australia today, more on request) | Not listed on its site |
| QuickBooks and Xero | Export to QuickBooks and Xero | Not listed on its site |
| Production Board with Barcode Scan-to-Advance | Production scheduling; scan-to-advance not listed | |
| Roles and Permissions | Owner, Manager and Designer roles | Not listed on its site |
| REST API | Pro ($149/mo) | Not listed on its site |
SimpleLabOS is built for the way modern dental labs actually work — visual, mobile, and fast.
Doctors can pay invoices by card through Stripe, and saved-card AutoPay charges when a case ships. Online payments are on every plan, not a higher tier, currently live for US and Australian labs, with other countries on request.
Invoices export to QuickBooks and Xero, so your bookkeeper is not retyping what the lab already entered. Dental Lab Guru's site lists invoices but no accounting integration.
Each production step is a column. Scan a case barcode to mark the step done, and the last step sends the case to QC.
Owner, Manager and Designer roles keep staff to what they need to see. The customer API comes with Pro at $149/mo.
Dental Lab Guru sells one plan: $59/mo, or $449 a year (about $37.42/mo), with unlimited cases and clients and every listed feature included, plus a 14-day trial that asks for no payment method. That is a good, simple deal and we would rather say so. SimpleLabOS Starter is $29/mo ($299 a year) with 150 cases a month, Standard is $69/mo with 500 cases and 10 lab staff seats, and Pro is $149/mo with unlimited cases and lab staff seats. For a lab that needs unlimited cases and nothing else, Dental Lab Guru at $59/mo is well below our Pro. The real question is what else you need.
Dental Lab Guru's site lists invoices but does not list online card payments or an accounting integration. SimpleLabOS lets doctors pay invoices by card through Stripe (live for US and Australian labs today; other countries on request), supports saved-card AutoPay, and exports to QuickBooks and Xero. If chasing payments and re-keying invoices are where your week goes, this is the difference that matters.
Both tools cover case tracking, QR or barcode scanning and scheduling. SimpleLabOS adds a production board where each step of your workflow is a column and one scan marks the step done; the final step moves the case to quality control. Dental Lab Guru lists production scheduling, and we could not find scan-to-advance on its site.
SimpleLabOS's Scanner Inbox takes scan files that arrive by email and turns them into cases. It is email-based, not a direct scanner integration, and Dental Lab Guru does not list scanner integrations either. Owner, Manager and Designer roles control what each person sees, and the customer API comes with Pro.
We have no data-import tool for Dental Lab Guru, and no onboarding team that migrates your records for you. Here is the path labs actually take instead.
Closed case history stays in Dental Lab Guru. That is the honest trade-off, and it is worth knowing before you start rather than after.
Products, prices, quantity tiers, and per-doctor pricing import from a spreadsheet. This is the one importer SimpleLabOS has, and it is the part that would otherwise take you a weekend.
Your doctor list and the cases still in production get entered directly. There is no importer for these, so how long it takes depends on how much work is on your bench right now.
Keep your old system live through the 14-day free trial and cut over only once SimpleLabOS is carrying your day-to-day work. Pull your Dental Lab Guru exports before you cancel anything.
Spreadsheets are great for calculators, but terrible for running a business. See why small labs are upgrading to SimpleLabOS.
| Feature | Excel / Paper | SimpleLabOS |
|---|---|---|
| Case Management Find any case in 3 seconds | Manual entry, hard to search history | Instant search, barcode scanning, history log ✨ Find any case in 3 seconds |
| Client Notifications Reduce "Is my case ready?" calls by 80% | Manual email or phone call required | Automated SMS & Email updates ✨ Reduce "Is my case ready?" calls by 80% |
| Invoicing Save 5+ hours of billing time per month | Manual calculation, easy to make mistakes | One-click generation from case data ✨ Save 5+ hours of billing time per month |
| Access Check schedule from home or mobile | Stuck on one computer/laptop | Cloud-based, access from any device ✨ Check schedule from home or mobile |
| Photos & Files Never lose a patient photo again | scattered in folders or email | Attached directly to the case ✨ Never lose a patient photo again |
It depends on the plan. Starter at $29/mo is below Dental Lab Guru's $59/mo, and $299 a year is below its $449, but Starter has a 150-case monthly limit. Standard at $69/mo and Pro at $149/mo cost more than its single plan, which has unlimited cases. What SimpleLabOS adds is online payments (live for US and Australian labs today; other countries on request), accounting export, a production board, roles and an API.
Not on the pages we checked on 2026-09-30: its site lists invoices but no online card payments or accounting integrations. Please confirm with the vendor. SimpleLabOS takes card payments through Stripe on every plan (live for US and Australian labs today; other countries on request) and exports to QuickBooks and Xero.
No. Scan files arrive by email into the Scanner Inbox (Standard and up) and become cases; there is no direct connection to scanner software. Dental Lab Guru does not list scanner integrations on its site either.
We would rather be straight with you than sell a switch we cannot deliver. SimpleLabOS has no data-import tool for Dental Lab Guru and no migration service that moves your case history. The one importer we have is an Excel price-list import. Most labs enter their doctor list and open cases by hand, keep the old system running during the 14-day free trial, and leave closed case history where it is.
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