Casetop prices by technician count and includes unlimited cases. SimpleLabOS prices by case volume and seats, so a small or mid-sized lab often pays much less, and gets card payments (live for US and Australian labs today; other countries on request), QuickBooks and Xero export and a barcode-driven production board. If you need unlimited cases or a vendor-run migration, Casetop may fit better.
Casetop includes unlimited cases on every tier and charges by technician count. Our Starter allows 150 cases a month with 3 lab staff seats, Standard 500 cases with 10 seats, and Pro unlimited cases and seats. Compare against your own volume. Casetop prices are as published on casetop.io/pricing, checked 2026-09-30.
| Feature | SimpleLabOS | Casetop |
|---|---|---|
| Pricing | $29/mo, $69/mo or $149/mo by plan | $89/mo, $189/mo or $349/mo by technician count; larger labs quoted |
| Cases | 150 (Starter), 500 (Standard), unlimited (Pro) | Unlimited on every tier |
| Lab Staff | 3 (Starter), 10 (Standard), unlimited (Pro) seats | Up to 2, 3–10 or 11–25 technicians by tier; no per-user fees |
| Free Trial | 14 days, card required to start | 30 days, no card |
| Doctor Portal | Free, unlimited doctor logins on every plan | White-label on your own domain, per its site |
| Online Card Payments and AutoPay | Stripe payments on every plan, saved-card AutoPay (US & Australia today, more on request) | Not listed on its pricing page |
| QuickBooks and Xero | Export to QuickBooks and Xero | QuickBooks sync, per its site; Xero not listed |
| Production Board with Barcode Scan-to-Advance | Mobile technician queue; scan-to-advance not listed | |
| Case Intake | Scanner Inbox: scan emails become cases (Standard and up) | AI-powered Rx intake, per its site |
| Migration Help | Excel price-list import; no case-history migration service | 72-hour migration, then 30 days side by side, per its site |
| REST API | Pro ($149/mo) | Not listed on its pricing page |
SimpleLabOS is built for the way modern dental labs actually work — visual, mobile, and fast.
Standard covers 10 lab staff seats and 500 cases a month at $69/mo. Casetop's tier for 3–10 technicians is $189/mo. If you do not need unlimited cases, the difference adds up over a year.
Doctors can pay invoices by card through Stripe, and saved-card AutoPay charges when a case ships. Online payments are on every plan, currently live for US and Australian labs, with other countries on request.
Each production step is a column. Scan a case barcode to mark the step done, and the last step sends the case to QC.
Referring dentists get free, unlimited logins on every plan and never count toward your lab staff seats. Your bill follows your bench, not your customer list.
Casetop prices by technician count: $89/mo for up to 2 technicians, $189/mo for 3–10, $349/mo for 11–25, and a quote for larger labs, with unlimited cases on every tier, no per-user fees, and annual billing at ten times the monthly price. SimpleLabOS is $29/mo, $69/mo or $149/mo depending on case volume and seats. Against Casetop's tiers that is $720, $1,440 and $2,400 a year less at each step. The trade-off is real: our Starter and Standard plans cap cases at 150 and 500 a month, while Casetop does not cap cases at all. A lab doing more than 500 cases a month would be on Pro, which has unlimited cases and seats.
SimpleLabOS lets doctors pay invoices by card through Stripe (live for US and Australian labs today; other countries on request), supports saved-card AutoPay, and exports to QuickBooks and Xero, all on every plan. Casetop's pricing page does not list online payments. Its site mentions a QuickBooks sync, which we have not compared feature by feature; please confirm details with the vendor.
This is where Casetop is ahead. It says it will migrate you off LabStar, 3Shape LMS, LabNext or Magic Touch in 72 hours and then run 30 days side by side with your current system. SimpleLabOS has no data-import tool for those systems and no migration service that moves case history. The one importer we have is an Excel price-list import. If a fast, vendor-run migration is your priority, take that seriously.
Casetop advertises AI-powered Rx intake and a mobile-first technician queue. SimpleLabOS's Scanner Inbox turns scan files that arrive by email into cases; it is email-based, not a direct scanner integration. On top of that we offer a production board where a barcode scan marks each step done, plus Owner, Manager and Designer roles and, on Pro, a customer API.
We have no data-import tool for Casetop, and no onboarding team that migrates your records for you. Here is the path labs actually take instead.
Closed case history stays in Casetop. That is the honest trade-off, and it is worth knowing before you start rather than after.
Products, prices, quantity tiers, and per-doctor pricing import from a spreadsheet. This is the one importer SimpleLabOS has, and it is the part that would otherwise take you a weekend.
Your doctor list and the cases still in production get entered directly. There is no importer for these, so how long it takes depends on how much work is on your bench right now.
Keep your old system live through the 14-day free trial and cut over only once SimpleLabOS is carrying your day-to-day work. Pull your Casetop exports before you cancel anything.
Spreadsheets are great for calculators, but terrible for running a business. See why small labs are upgrading to SimpleLabOS.
| Feature | Excel / Paper | SimpleLabOS |
|---|---|---|
| Case Management Find any case in 3 seconds | Manual entry, hard to search history | Instant search, barcode scanning, history log ✨ Find any case in 3 seconds |
| Client Notifications Reduce "Is my case ready?" calls by 80% | Manual email or phone call required | Automated SMS & Email updates ✨ Reduce "Is my case ready?" calls by 80% |
| Invoicing Save 5+ hours of billing time per month | Manual calculation, easy to make mistakes | One-click generation from case data ✨ Save 5+ hours of billing time per month |
| Access Check schedule from home or mobile | Stuck on one computer/laptop | Cloud-based, access from any device ✨ Check schedule from home or mobile |
| Photos & Files Never lose a patient photo again | scattered in folders or email | Attached directly to the case ✨ Never lose a patient photo again |
Usually, at the same lab size: $29/mo, $69/mo and $149/mo against Casetop's $89/mo, $189/mo and $349/mo. But our Starter and Standard plans cap cases at 150 and 500 a month, and Casetop does not cap cases. Compare the plan that fits your volume and your number of technicians.
Casetop's pricing page does not list online card payments or Xero, and its site mentions a QuickBooks sync. Please confirm with the vendor. SimpleLabOS takes card payments through Stripe on every plan (live for US and Australian labs today; other countries on request) and exports to QuickBooks and Xero.
No. We would rather be straight with you than sell a switch we cannot deliver. SimpleLabOS has no data-import tool for those systems and no migration service that moves your case history. The one importer we have is an Excel price-list import. Most labs enter their doctor list and open cases by hand, keep the old system running during the 14-day free trial, and leave closed case history where it is. Casetop says it offers a 72-hour migration, so if that matters most, it is a real advantage.
No. Scan files arrive by email into the Scanner Inbox (Standard and up) and become cases; there is no direct connection to scanner software.
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