Stop Juggling Spreadsheets: Run Your Whole Dental Lab in One Place

Small dental labs run on a patchwork: a whiteboard for cases, a spreadsheet for billing, a notebook for inventory, and email threads for everything else. It works — until a case falls off the board, an invoice slips through the cracks, or you run out of a material mid-case.

A modern lab operating system replaces the patchwork with one system. Here's what that looks like in SimpleLabOS.

Cases on a board you can actually see

Every case lives on a Kanban board and moves left to right: Inbox → In Production → Quality Check → Ready to Ship → Shipped. Drag a card to change its stage. Waiting on the dentist for an approval or a missing impression? Park it in the On Hold column so it stops cluttering your active work — and pull it back when you're ready.

No more "which cases are actually in production right now?" The answer is on the screen.

Queues your technicians live in

A board is great for the owner's overview, but a technician doesn't want the whole board — they want their work. SimpleLabOS gives them dedicated Production and QC queues: one screen listing exactly the cases at their stage, each opening straight into the right workflow. The person doing quality control opens QC and works down the list. Done.

Invoicing that doesn't fight you

Generate an invoice from a case, then:

• Preview or download the PDF in one click — click the invoice number to preview it, or download it from the row.
• Change status with a single click — mark it sent, paid, or overdue without digging through an edit form.
• Track what you're owed — Total, Paid, and Pending are summarized at the top so you always know where cash flow stands.

Doctors, with the numbers that matter

Click any doctor's name and you get their full profile: contact details, their default material and shade, portal status, and a live billing snapshot — how many cases you've done for them, how much you've invoiced, how much they've paid, and what's still outstanding. It's the context you want before you pick up the phone.

Inventory that warns you before you run out

Track your materials, parts, and supplies as item types, log stock as shipments arrive, and set a minimum level for each. When you drop below it, the item shows up under Low Stock — so you reorder before a case is waiting on a disc you don't have.

One login, one source of truth

That's the whole point. Instead of a whiteboard and a billing spreadsheet and an inventory notebook and a pile of email, it's one system where the case, the invoice, the doctor, and the materials all connect. Nothing to reconcile at the end of the week.

SimpleLabOS starts at $29/month, with a free trial and no setup fees. If your lab is still run on spreadsheets, that's the gap this closes.

Ready to see it? Start a free trial and put your next case on the board.